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How to motivate your workforce

Top­-performing companies know that employee engagement is a force that drives business outcomes.

Research shows that engaged employees are more productive, more profitable, customer­focused, safer and less likely to leave the organisation. In the best organisations, employee engagement transcends a human resources initiative; it is the way they do business. Employee engagement is a strategic approach supported by tactics for driving improvement and change.

The best performing companies know that developing an employee engagement strategy and linking it the achievement of corporate goals will help them win in the marketplace. Most firms want to motivate their employees, although not all of them do so at all effectively. There are various ways to go about it; from who you hire, to how you remunerate them, what perks they receive, to the sort of work/communication you pass on.We all have different views on what does and what doesn’t work and these vary with our culture and the effort we make to understand the issue of engagement within our firm.

There is a definite financial impact in creating an engaged and motivated workforce, because:­

Firms with highly engaged employees generally perform better in the short and long term than those with less engaged employees­ Increasing the level of engagement will further increase your productivity/profitability.So working to create engagement is not just a ‘nice to have’, it is a worthwhile investment, but how you go about the task will depend on who you are and what you believe in.

Sara Donoghugh is an econometrician and CEO of Pearl Metrics (http://www.pearlmetrics.co.uk), a company that works with organisations to increase the value of their talent, its focus is on the impact that staff engagement has on a company’s bottom line. Donoghugh says: “I’ll point you towards an interesting researcher, called Ghazala Azmat, from LSE. She has shown that the best way to motivate people is to offer financial reward, but crucially the pay structure has to be made relative to the rest of the firm. Funnily enough, Google, who undertake a huge amount of workforce analytics, linking HR’s employee levers to performance, deploy just this approach and it clearly works for them.”

The specific paper by Ghazala Azmat, is called, ‘The provision of relative performance feedback: ananalysis of performance and satisfaction’ and is worth having a look at.It studied the effect of providing relative performance feedback on individuals’ performance under two incentive schemes. In a laboratory setup, agents performed a real­effort task. Relative performance feedback increased performance when performance was related to pay (piece­meal) but had no effect on performance when pay was independent on performance (flat­rate). These effects were independent of the agents’ relative position. Subjects were also asked to rate satisfaction during the experiment.

They found that under flat­rate, feedback had no effect on agents’ satisfaction, while under piece­rate, satisfaction was affected and depended on feedback about relative position. Relative performance feedback had a strong and positive effect on performance, an increase of 17% compared to those who didn’t receive it, even if ability and other personal characteristics were taken into account. On flat­rate, feedback didn’t affect performance.Interestingly, control subjects performed similarly under both incentive schemes but relative performance affected performance only when payment was related to performance, meaning the information becomes ‘relevant’ and we react because relative performance information has consequences in terms of relative income (ie. strong effect under piece­rate but insignificant effect under flat­rate incentives).

The study shows that relative performance feedback under piece­rate incentives is an important tool in increasing an individual’s performance, independent of the feedback content. Given that the provision of this feedback is easy to implement and almost cost­free, it is an attractive policy to improve performance. However, individuals only react when relative performance information has consequences in terms of relative income (ie. under piece­rate, but not under flat­rate incentives). This implies that the incentive scheme under which the information is provided is important.

Netflix is held up as an exemplar of how to operate well and they say that the key to getting a truly engaged workforce is based on who you hire, being clear in what you stand for and not tolerating mediocrity.In the Harvard Business Review, Patty McCord, Netflix chief talent officer, from 1998 to 2012, said, “Hire, reward and tolerate only fully­formed adults. The best thing you can do for employees ­ a perk better than table football or free sushi ­ is hire only ‘A’ players to work alongside them. Excellent colleagues trump everything else.” So, if you hire the right people, much of what is done in the name of human resources becomes, if not superfluous, then at least of much less importance.

Gallup who run ‘engagement surveys’ and, have drilled down into what makes employees engaged, have a list of the most important indicators to check with an employee to see if they are engaged:

● I know what is expected of me at work

● I have the materials and equipment I need to do my work correctly

● In the last seven days I have received recognition or praise for doing good work

● My supervisor, or someone at work, seems to care about me as a person

● There is someone at work who encourages my development

● At work, my opinions seem to count

● The mission or purpose of my organisation makes me feel my job is important

● My associates or fellow workers are committed to doing quality work

● I have a friend at work

● In the last six months, someone at work has talked to me about my progress

● This last year, I have had opportunities at work to learn and grow

TED (Technology, Entertainment, Design), is an annual global set of conferences, owned by the private, non­profit Sapling Foundation, under the slogan “ideas worth spreading”. In 2013, one of the questions asked was; “What motivates us at work?”. Behavioural economist, Dan Airley, gave a talk and said: “When we think about how people work, the naive intuition we have is that people are like rats in a maze.”“We have this incredibly simplistic view of why people work and what the labour market looks like.”Regarding what makes us feel good about our work, Airley says: “When you look carefully at the way people work, you find out there’s a lot more at play, and a lot more at stake, than money.”

He provides evidence that we are also driven by meaningful work, by others’ acknowledgement and the amount of effort we have put in; the harder the task is, the prouder we are.During the Industrial Revolution, Adam Smith’s efficiency­oriented, assembly­line approach made sense, but it doesn’t work so well in today’s knowledge economy. Instead, Ariely upholds Karl Marx’s concept that we care much more about a product if we have participated from start to finish, rather than producing a single part over and over. In the knowledge economy, efficiency is no longer more important than meaning.“When we think about labour, we usually think about motivation and payment as the same thing, but the reality is that we should probably add all kinds of things to it; meaning, creation, challenges, ownership, identity, pride etc.”he upshot of his talk at TED, are that:

● Seeing the fruits of our labour may make us more productive

● The less appreciated we feel our work is, the money we want to do it

● The harder a project is, the prouder we feel of i

t● Knowing that our work helps others may increase our unconscious motivation

● The promise of helping others makes us more likely to follow rules

A study ran, in which signs were put up at a hospital’s hand­washing stations, reading either; “Hand hygiene prevents you from catching diseases”, or, “Hand hygiene prevents patients from catching diseases.”  The results were that doctors and nurses used 45% more soap in the stations that mentioned patients.● Helping others through “prosocial behaviour” motivates us

● Positive reinforcement about our abilities may increase performance

Stressful situations can be manageable ­ it all depends on how we feel. We find ourselves in a “challenge state” when we think we can handle; when we’re in a “threat state,” on the other hand, the difficulty of the task is overwhelming, and we become discouraged. We’re more motivated and perform better in a challenge state, when we have confidence in our abilities.

● Images that trigger positive emotions may help us focusAs noted earlier, everyone is driven by different desires and incentives, and what works for one may not work for another, but certainly, remembering my best times in advertising, awaydays were great; guns, helicopters, rivers and booze; fantastic. Everyone had a great day out apart from some senior managers who dreaded the idea of being shouted at, touched or possibly assaulted. So it’s horses for courses, but if you constantly praise your staff, offer them financial incentives and stick pictures of kittens on the wall, you won’t go far wrong.

Nigel Phillips

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